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Annual Report for FY23

Eagle Eye Annual Report FY23

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Recruitment
Privacy Policy.

Data controller and contact information

Eagle Eye does business through its subsidiaries worldwide. The privacy laws in some countries consider a Controller to be the legal entity (or natural person) who defines the purposes for which the processing of personal data takes place and how that data is processed. Where this is relevant for the privacy laws in your country, the Controller of your personal data is Eagle Eye’s main subsidiary in your country or region. The contact details for each can be found here.

We can also be contacted by email at dataprotection@eagleeye.com.

How we obtain your personal data

We collect and process your personal data when you:

  • Apply for a job with us directly or through Workable, a third-party recruitment system
  • Apply for a job with us through an Employment Agency
  • Are proposed for a position by an Employment Agency
  • Complete the background and screening process with us Provide us with a reference, and we contact them for information

The types of personal data we process

We process the following personal data types about you:

  • Title
  • Name
  • Job title
  • Home address
  • Email address
  • Telephone number
  • I.D. e.g. Passport
  • Employment history
  • Education history
  • Qualifications
  • Interview notes
  • Basic Criminal Record Check
  • References
  • Bank details
  • Workable Cookie data
  • Emergency contact details

How we will use your personal data and the legal basis for using that personal data

We process the following personal data types about you:

Processing your data is necessary to move your application forward before signing a contract of work.

Process your application

We process your personal data to:

  • Carry out an initial assessment of your skills, qualifications, and suitability for the role
  • Communicate with you about the recruitment process
  • Keep records related to our hiring processes

Shortlisting:

We may process your personal data to shortlist your application for an interview with our Human Resources Department and the Hiring Manager.

Conditional offer:

If we make a conditional offer of employment, we will ask you for personal data so that we can carry out pre-employment checks. This will include:

  • Proof of your right to work
  • Proof of your identity
  • ID document verification
  • 5 year employment verification
  • Professional qualification verification
  • Basic criminal record check

Successful applications:

If your application is successful, we will process your personal data to inform you and set you up on our internal systems. In addition, we require an additional justification in order to process personal data relating to criminal convictions and offences, and special categories of data (such as medical information). This will be to ensure that we can meet our obligations conferred on us in connection with your potential employment (e.g. health and safety).

Who we share your personal data with

We will provide your email address to the third-party provider, Vero Screening, who will contact you to complete an application online for ID Document Verification, 5 years employment verification, professional qualifications verification and for a Basic Criminal Record check via the Disclosure and Barring Service. If an Employment Agency is involved in the recruitment process, we will keep them informed of the progress of your application.

We use Workable, an online application provided by Workable Software Limited, to assist with Our recruitment process. We use Workable to process personal information as a data processor on Our behalf. Workable is only entitled to process your personal data in accordance with Our instructions.

Transferring personal data to other countries

We may transfer and store your personal data outside of the country in which it was collected (e.g. background checks/references if you have worked abroad/use of third party systems). We will always take the necessary steps to ensure your personal data is treated securely and in accordance with this Privacy Policy.

Retention

If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.

Individuals’ rights and how to exercise them

You have a number of rights over your personal data processed by us. These include:

  • access to and correction of incomplete, inaccurate or outdated personal data
  • transmission of personal data to you or to another person or organisation
  • erasure of personal data
  • restriction to our processing of your personal data
  • objection to processing personal data

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

The extent of these rights are limited by law, and we may not act on part or all of your request where the rights are not applicable. If we do not act on your request, we will explain our reasons why.

Please contact us by email to dataprotection@eagleeye.com if you require any further information or wish to make a request to exercise any of your rights under applicable Data Protection laws. In most cases, we will respond to your request within one month.

Changes to how we process personal data

We may change how we process personal data. If we make significant changes, we will make that clear on our website or by some other means, such as email, so that you are able to review the changes.

Complaints

If you want to complain about how we have used your personal data, please send an email to dataprotection@eagleeye.com. If we are unable to resolve your complaint, you may contact your local Data Protection Authority.

If you reside in the European Union, you have the right to complain to the Information Commissioner’s Office, the UK’s Data Protection Regulator. Please visit their website for further information: ico.org.uk.